Are there procedures in your office that no one is reviewing or updating, even as your company continues to grow and adapt? These procedures are important business knowledge, and if they don't evolve, your company won't either.

What you need is a tool that is quick and easy to update so you can capture that knowledge and everyone knows how to do their job. Usually we store all the information in our heads or our employees do, but still someone gets sick or someone goes on vacation and the next person doesn't know how to take over their tasks.

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As a business owner, you cannot even sell your company because you have all the information in your head. The handover becomes a costly and time-consuming affair.

Creating an intranet from Google Sites is a great tool to use. You can easily input that information into Google Sites and people will know how to do their work. This will give you more productivity, more performance, more consistent results, and your business will grow and become more scalable.
Google Sites – what is it?
You may be wondering what Google Sites is, so let's first explain what it is in simple terms. The following points outline its main features:

– It is an online website that only your team can access.
– Allows you to save and edit your procedures online.
– Access it using your Google login
– Based on your login, you can control who sees what.

What can you store in it?
You can store a wealth of information in Google Sites, making it a valuable and convenient resource. Below is a list of some of the types of content you can store in it:

– Words and steps
– Checklists
– Email templates
– Helpful links
– Weblinks to apps
– Videos
– Screenshots
– Spreadsheets
– Documents
– Workflows and mind maps
– Graphics and diagrams
– Presentations
– Templates

What can you use it for?
With so much information you can store and process, you'll be amazed at the many ways Google Sites can help you systematize your business… and that's where its real power lies. Here are some of the ways you can use Google Sites to improve your business operations.

– Employee induction
– Team training
– Procedure
– Guidelines and standards
– Quick links to business apps
– Training videos
– Storage of product specifications
– List of suppliers / providers
– Accounting standards
– Specific customer information for better support

Why use it?
Google Sites is a productivity powerhouse. Here are some of the top reasons WHY you should use Google Sites in your business to systematize it.

– Access from anywhere for you and your team, including via mobile devices
– Ability to scale your business with less
– Easily find and update documents (integrated Google search function!)
– Security around your important intellectual property
– The team is empowered to do its job
– Increases the consistency of team performance and productivity
– Faster and easier training of new employees in a shorter time
– Easier handover of responsibilities when you/your employees are on vacation
– Increases the value of your company as an investment

After years of using Google Sites, C2 Solution has developed a proven setup and set of methods for using it that will help you avoid many of the common mistakes that can occur when structuring it for your business. We have also developed a set of training videos that will teach you and your team how to use it properly. If you would like to get our Google Sites setup, please contact us and let us know. We can boost your business with this fantastic tool.

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